Global Security and Safety Associate, Nairobi

ABOUT THE COMPANY UN Women is the global champion for gender equality, working to develop and uphold standards and create an environment in which every woman and girl can exercise her human rights and live up to her full potential. We are trusted partners for advocates and decision-makers from all walks of life, and a leader in the effort to achieve gender equality. JOB SUMMARY Education and Certification:       Completion of secondary education is required. A bachelor’s degree or a diploma from a police or military education institution, college, or academy, is an asset.A certificate in Business Administration, Public Administration, Procurement, or an equivalent field certificate is desirable.Experience:        A minimum of 7 years of relevant experience in security, administration, risk management or a related field is required.Experience monitoring and administering multimillion USD budget is required.A minimum of 2 years of experience in coordination and delivery of training is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) spreadsheets, database packages, and experience in handling of web-based management systems is required.International experience is desirable.Experience in Inter-Agency working groups is desirable. RESPONSIBILITIES Provide administrative services to the UN Women Security and Safety Services:Maintain and update a global directory  of all UN Women Security and Safety Focal points worldwide;Coordinate regular communications with UN Women Security and Safety Focal Points;Maintain and develop contacts within UN Women Divisions, Units and Sections;Maintain and develop a security network of international and national security personnel;Prepare and process UN Women Security plans in accordance with HQ Security Plans, Facilities and the UNSMS;Coordinate and administer the UN Women HQ Warden System;Organize, coordinate and deliver training sessions and briefing sessions to personnel;Coordinate with Human Resources to ensure new UN Women Representatives and Heads of Offices receive security and safety briefings from the Global Security Advisor or designate, prior to deployment or when reassigned;Design and maintain routine and confidential correspondence files/documents;Maintain accurate office location records within the EDM platform for UN Women security and safety compliance system;Manage appointments, receive visitors, and answer queries with discretion, and take minutes and/or notes at meetings as required;Liaise with the travel agent and UN Women administration when preparing Security travel, procurement of equipment, supplies, and other logistics;Ensure the proper and timely dissemination of analytical products and outputs of the Section to stakeholders;Ensure that the output of the Section is properly coordinated with the work of other departments, Divisions, Units and Sections at UN Women HQ.Provide Budget Management Support:Support the analysis and monitoring of projects