Order Processing Clerk

ABOUT THE COMPANY Holding company for Mini Group of companies. JOB SUMMARY Qualifications & ExperienceDiploma in Supply Chain Management or related field; minimum 3 years’ experience in order processing/invoicing; ERP experience. RESPONSIBILITIES Order ProcessingReceive, review, and validate customer LPOs/returns for accuracy and completeness; enter approved LPOs into the ERP system as sales orders; ensure correct pricing, item codes, quantities, customer details, and tax codes; escalate discrepancies; strictly follow FIFO and SEFO (Short Expiry First Out).Delivery DocumentationGenerate delivery notes from the ERP system for approved orders; coordinate with warehouse and logistics teams to support timely order fulfilment; ensure documents are accurate, complete, and properly authorized.Invoicing & BillingGenerate customer invoices from delivery notes/sales orders; ensure invoices comply with applicable tax laws, company policies, and customer requirements; issue invoices and maintain records for follow-up and reconciliation.ERP Data Integrity & ControlsMaintain high data accuracy for inventory, sales, and financial reporting; adhere to ERP controls and approval workflows; assist in correcting transactional errors as guided by management.Records, Reporting & Stock TakeMaintain proper filing of LPOs, delivery notes, and invoices (electronic and physical); generate routine reports on orders, deliveries, and invoicing; support audits and management reviews; participate fully in stock take exercises; perform any other assigned duties. REQUIRED SKILLS Invoicing, Office administration, management, Answering telephones and call management, Accounting, Reporting, Stock and inventory management REQUIRED EDUCATION Diploma, Associate's degree