Integrated University ERP & LMS Development

Project Scope The system must include two major integrated components:

1. University ERP (Educational ERP)
2. Learning Management System (LMS) Both systems must work as one integrated platform. Moodle or openedx preferred for LMS.

Major ERP Modules Required

A. Admission & Student Management Online admission registration Eligibility verification workflow Document upload & verification Admission approval system Student ID generation Roll number generation Digital student profile Course/program mapping Seat allocation Attendance tracking Internal marks entry Student performance analytics

B. Counselling & Student Support Online counselling system Course selection guidance Student mentoring Chat support Appointment booking with faculty/counsellors Student progress dashboard

C. Examination Management Exam schedule creation Hall ticket generation Admit card system Online exam forms Fee payment integration Internal / external examiner allocation Secure question paper management

D. University Administration Central dashboard for Registrar / VC / departments Office orders Circulars Notifications Meeting records Minutes generation Policy repository

E. Hostel Management Hostel blocks / room / bed allocation Hostel application Hostel fee billing Occupancy tracking Leave management

F. Transport Management Student transport allocation Staff transport allocation Route management Fee collection

G. Library Management Book issue / return Fine calculation Membership management Online cataloguing Digital library integration

H. HR Management Employee database Attendance Leave Payroll Recruitment Appraisal

I. Accounts & Finance Fee collection Online payment gateway Budget tracking Expenditure reports Salary disbursement Financial dashboards

J. Purchase & Inventory Purchase requisition Vendor management Quotation comparison Purchase order Inventory tracking

K. Placement & Alumni Company interaction Interview scheduling Alumni directory Networking portal

L. Guest Management Visitor registration Entry pass generation Visitor approval workflow

LMS REQUIREMENTS

LMS Must Support Full ODL (Open Distance Learning) Framework This LMS must support: Four-Quadrant Learning Model

Quadrant 1: e-Tutorials Micro lectures upload Recorded lectures Live classes Attendance tracking Polls during class AI support for instant PPT/material creation Captions + transcript support

Quadrant 2: e-Content SLM integration ePDF / ePub / HTML content Quick Read Notes Deep Dive Notes Glossary Formula sheets Curated references

Quadrant 3: e-Community & Mentoring Discussion forums Audio notes Teacher-student chat Regional centre participation FAQ system Live mentoring clinics

Quadrant 4: Assessment & Feedback MCQ quizzes Descriptive assignments Rubric-based grading Question bank Bloom taxonomy tagging CLO tagging Plagiarism detection Gradebook Re-evaluation workflow

Faculty Portal Required Faculty dashboard must include: Course management Content upload Video upload Notes upload Quiz creation Assignment management Student analytics Attendance reports Live class scheduling Teaching diary Lesson plan upload Weekly reports

Student Portal Required Student dashboard must include: Course access Video lectures Notes Recorded classes Quiz attempts Marks Progress tracking Discussion forum Feedback submission Announcements

Multi-Level Academic Structure Support System must support: University HQ Regional Centres Study Centres with hierarchy: Study Centre → Regional Centre → University HQ

Multi-language Support Required Minimum: English Hindi

Technical Requirements

Platform Requirements Web-based Mobile responsive Low bandwidth optimized Offline access for learners Adaptive streaming

Security Role-based access control Audit logs Secure file storage Backup system Consent logs Tamper-proof exam logs

Integrations Required Payment gateway SMS gateway Email system Video conferencing integration: Zoom Google Meet Microsoft Teams

AI Features Preferred AI-generated notes AI-generated MCQs AI PPT assistance AI question generation

Reporting & Analytics System must generate: Student analytics Faculty analytics Centre-wise reports Financial reports Attendance reports Weak learner identification

Vendor / Freelancer Requirements We prefer bidders who have:

• LMS experience
- ERP experience
- University project experience
- Moodle customization experience
- API integration experience
- Cloud deployment experience

Bid Proposal Must Include Please include: Technology recommendation (Moodle or Custom) Similar past projects Estimated timeline Cost breakup module-wise Maintenance plan Hosting recommendation

Important Deliverables We expect: Complete source code Admin access Documentation Deployment support Training for university staff Post-launch support Budget: INR 1000000–1500000 Skills: ERP, Moodle, Learning Management Systems (LMS)