Bid Preparation Expert

Job Description Department:  Business Development / Tender & Bidding  Reporting To:  Business Development Manager / General Manager  About the Company Sun IT Solutions PLC  is a growing technology company providing ICT solutions, digital payment systems, software services, and technology infrastructure to government institutions, private companies, and organizations. We are seeking a motivated and detail-oriented professional to join our team as a Bid Preparation & Sales Officer. Job Summary The Bid Preparation Expert is responsible for identifying tender opportunities, preparing competitive proposals and coordinating the entire bid preparation process for ICT and technology related projects. The role requires strong analytical, documentation and coordination skills to ensure high quality bids that meet client requirements and increase the company’s chances of winning contracts. Key Responsibilities Tender Identification and Analysis Monitor government, NGO, and private sector tender announcements. Identify relevant ICT and technology related bidding opportunities. Analyze tender requirements, eligibility criteria and technical specifications. Prepare bid analysis and present recommendations to management. Bid Preparation and Documentation Prepare complete and competitive tender documents according to bid requirements. Develop technical and financial proposals for ICT projects. Compile administrative documents, company profiles and compliance documents. Ensure all submissions follow the tender instructions and deadlines. Coordination and Communication Coordinate with technical, finance and management teams to collect required information. Liaise with partners, suppliers and subcontractors when necessary. Ensure all required certifications and legal documents are attached. Proposal Writing Prepare clear, professional and structured proposals. Develop technical descriptions for IT solutions, systems, and services. Ensure proposals highlight the company’s strengths and experience. Bid Submission and Follow-up Ensure timely submission of bids both physically and electronically. Track submitted tenders and follow up on evaluation results. Maintain a database of submitted bids and outcomes. Compliance and Quality Control Ensure all bid documents comply with tender requirements. Verify financial calculations and supporting documents. Review proposals before submission to ensure accuracy and completeness