Junior Procurement Officer

Position Overview: EMA Import and Export Pvt.Ltd.Co part of DROGA GROUP established for the Export of Ethiopia agriculture products for the development of real state, establishment of commercial farm and also development of agroindustry manufacturing plant to increase the availably of foreign currency and ensure Import substitution in Ethiopia. MAIN DUTIES & RESPONSIBILITIES:  Approve the Purchase Request (PR) and prepare Purchase Order (PO) and follow its approval. Administer custom Electronics Single Window (ESW) account and process the import operation using this ESW from beginning to end. Follow up for approval of foreign currency request from the bank for the submitted Performa Invoice to different banks. Analyze the correctness of Performa Invoice received from Business Development and Finance for correctness and containment of all the necessary information. Prepare insurance for the approved PFI from a reputable Insurance Company, design and execute all corrective action plans for insurance processes. Prepare and submit all the required documents to the bank for the approved foreign currency and start the process of LC/CAD/TT opening both by hard copy and ESW. Claim margin in collaboration with finance by submitting all the necessary documents to the bank and following up until final approval. Prepare and submit all the required documents for foreign currency approval and import permit approval. Follow timely issuance of the draft LC from banks. Carefully analyze the LC terms if there is any deviation from our common and supplier interest. Send the draft LC to suppliers for any correction and modification, then compile and submit the comments. Registering all the shipment process in the A to Z form in every step and also documenting all the shipping process documents both by hard copy and soft copy systematically. Handing over all LC/CAD/TT opening document to finance department including PFI, LC, bank advice, insurance, permit etc. Arranging freight by communicating with freight forwarders for those shipment EAL and ESL is not reaching to transport. (Maccfa) Strictly following the shipment status of the imported goods for the opened LC and periodically updating the status to import operation manager and warehouse manager. Following arrival of original shipping document to the bank and soft copy shipping documents to our company. Also checking if the shipping document is in compliance with LC terms and taking corrective measure if there is non-compliance and discrepancy immediately; May be accepting discrepancy by our company or request to suppliers for correction.