Adminstrative Supervisor

Description of the position We are seeking an Administrative Supervisor for the opening of our base in Lalibela. As such, you’ll play a crucial role in supporting the base’s financial and HR functions, managing basic accounting operations, payroll, and personnel administration with the guidance of the Administrator and Field Coordinator. You’ll handle essential tasks such as recruitment support, onboarding, contract management, and payroll processing, ensuring compliance with policies. Additionally, you’ll manage cash flow, prepare monthly account reports, liaise with local authorities, and contribute to the mission’s administrative strategy. More details below:  Administrative management of personnel: Assist in the application of recruitment and hiring protocol for his/her base position and keep the recruitment follow up updated Prepare the hiring documentation, welcome and participate in administrative briefing of new personnel Draft employment contract, amendment and end of contract documentation; follow exit interview for his/her base Collect, review and integrate payroll variables into the human resources management software (Homère) Issue payslips and initiate payment of salaries after approval by the administrator Contribute to the training plan of the mission and participate in the organization of training Keep any human resources follow up updated (attendance sheet, payroll follow up, employee follow up, organizational chart…) Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees Ensure the confidentiality of all HR datas Assist in the election and regular meetings with personnel representatives Participate in the application of policies relating to salaries and benefits for Solidarités International Treasury / accounting / management Ensure the physical maintenance and safety of cash boxes List liquidity needs in concert with the Administrative Manager  Initiate transfer order on the online platform of his/her assigned bank accounts Exchange currencies at request of superiors  Verify cash balances daily and report any discrepancies to superior  Carry out pay-outs and advances, within established guidelines  Keep the registry of cash pay-outs and the cash boxes register  Verify, before paying, that records conform to regulations and procedures of Solidarités International Translate accounting documents if necessary  Record any transactions in the different follow up tools Prepare monthly closing, revision and integrity of accounts for the base Archive accounting records according to Solidarités procedures after a final verification of receipts etc. Guarantee security of the cash and confidentiality of information Keep the allocation board of his/her base updated Administration / Reporting / Communication: Calculate taxes and pension, prepare reporting for the relevant organizations and initiate payment  Link with administrative authorities at local level Participate in audits or any checks issued by partners or head office, at the base level  Participate in supervision of regulations in effect and contribute to the revision of administrative policies Participate in any meetings, workshops and contribute to the administrative programming and strategy