Finance Officer (Headquarter)

Job Summary The Finance Officer at Headquarters is the guardian of the project’s fiscal integrity and operational liquidity. This role is central to ensuring all financial activities strictly adhere to the approved master budget, donor regulations, and organizational policies. The officer is responsible for the end-to-end financial workflow, from the timely processing and approval of expenditures to the accurate collection of project revenue. A critical function includes managing the payroll for all project staff and field teams, incorporating complex variable pay based on Key Performance Indicators (KPIs). The position demands meticulous attention to detail, robust analytical skills, and a proactive approach to financial management to support the seamless execution of the 10-million-person registration drive. Position Title:  Finance Officer  Required No : Two (2) Department: Finance & Administration  Reports To: Finance Manager / Project Manager  Location: Addis Ababa, Headquarters (with potential for field audits)  Employment Type:  Contract Key Responsibilities: 1. Budget Management & Control: Monitor the project’s master budget and individual activity budgets in real-time, ensuring all expenditures are aligned and variances are identified, analyzed, and reported promptly. Prepare monthly budget-versus-actual (BVA) reports with insightful commentary for project leadership. Work closely with program managers to review budget requests, forecast future spending, and ensure financial planning supports operational timelines. 2. Expenditure Processing & Approval: Serve as a primary reviewer for all payment requests, purchase orders, and field expense reports, verifying supporting documentation, appropriateness of costs, and budget availability. Ensure all expenditures are processed, approved, and paid in a timely manner to avoid disruption to field activities. Maintain a well-documented and organized filing system (both digital and physical) for all financial transactions. 3. Revenue Collection & Reconciliation: Take primary responsibility for the accurate and timely collection of project revenue from the National ID Program (NIDP) or other funding entities based on agreed-upon contracts and monthly KPIs. Prepare and submit official invoices, financial reports, and supporting documentation as required for revenue drawdowns. Reconcile payments received against invoices and KPI achievement reports, following up on any discrepancies. 4. Advance & Cash Management: Manage the entire cycle of operational and travel advances issued to field staff, including initial disbursement, tracking, and timely reconciliation. Enforce strict policies for the settlement of advances, ensuring all supporting receipts are submitted and any remaining balances are recovered or accounted for. Monitor petty cash funds at HQ and support field-level cash management protocols. 5. Payroll Administration: In close collaboration with the HR department, manage the end-to-end monthly payroll process for all project staff (HQ and field). Accurately calculate gross salaries, incorporating all allowances, overtime, field per-diems, and performance-based incentives tied to KPIs. Ensure statutory deductions (pension, tax) and any other deductions are accurately calculated and remitted to the relevant authorities on time. Distribute pay slips and address employee queries related to payroll, in coordination with HR. 6. Financial Reporting & Compliance: Assist in the preparation of monthly, quarterly, and annual financial statements and donor reports. Ensure all financial practices comply with organizational policies, donor agreements, and Ethiopian national financial regulations. Support internal and external audit processes by providing all requested documentation and explanations in a timely manner.