Receptionist/Secretary

Duration of Employment: Indefinite  Salary: Per Company Scale  Reports to: Executive Assistant  Direct Working Link With : Managing Director and All Teams   About Organization  Lennox Trading is a diversified, multi-sector trading and service company established as a reliable one-stop solution provider. The organization specializes in the supply, distribution, export, installation, and after-sales services across various strategic industries, adhering to international quality standards. The company participates in bids/tenders to provide governmental and non-governmental organizations with various equipment such as industrial machineries, ICT infrastructure products, construction machineries, electromechanical machineries and office technology products.  We are looking for a professional, well-organized, and customer-focused Receptionist /Secretary who will serve as the first point of contact for visitors, clients, and partners while providing efficient administrative and secretarial support to ensure smooth day-to-day office operations. Position Summary The Receptionist /Secretary is responsible for managing front desk operations, handling incoming communications, organizing office documentation, and providing administrative support to management and various departments. The role ensures professional representation of the company, proper coordination of meetings and communications, and effective office management support to maintain operational efficiency. Key Responsibilities  Greet and welcome visitors, clients, and partners in a professional and courteous manner Answer, screen, and direct incoming phone calls appropriately. Prepare letters and additional required documents (Amharic and English) Receive, record, and distribute incoming letters, emails, and courier packages. Maintain a clean, organized, and professional reception area. Schedule meetings, appointments, and conference room bookings. Assist in preparing official letters, memos, and other correspondence. Manage and organize company files (digital and physical). Support documentation and filing requirements for different departments. Assist management in organizing meetings and preparing meeting minutes when required. Coordinate travel arrangements and logistics when assigned. Monitor office supply levels and request replenishment when necessary. Maintain attendance records and basic administrative tracking sheets. Ensure proper archiving of company documents. Support the Business Administration Unit with clerical and administrative tasks. Maintain confidentiality of company information and documents.