Project Coordinator

Duty Station: Bahir Dar   Organization: YMCA Ethiopia   Project: Building Effective Networks for Disability Inclusion in Ethiopia    Reports To: Program Manager   Employment Type: Full-time (100% Level of Effort)   Project Period: March 1

• December 31, 2026   About the Project   YMCA Ethiopia, in partnership with Cheshire Ethiopia (CE) and funded by Liliane Fonds (LF), implements BEN Ethiopia to promote inclusion of children and youth with disabilities (CYWDs) across five CBR domains: health and rehabilitation, inclusive education, inclusive livelihoods, social inclusion and empowerment, and CBR coordination.  Key Duties and Responsibilities   Project Planning and Implementation Lead the development and review of the annual work plan, implementation schedule, and activity plans in consultation with the project team and CE. Ensure timely and quality implementation of all project activities across the five CBR domains: Health and Rehabilitation, Inclusive Education, Inclusive Livelihoods, Social Inclusion and Empowerment, and CBR Coordination. Coordinate day-to-day project operations, including supervision of the Social Worker, CBR Supervisor, and CBR Workers. Ensure that all project activities are implemented within approved budget lines and seek CE's written approval for any reallocation exceeding 10% of a budget line. Maintain an up-to-date activity tracker and flag implementation risks to the Executive Director and CE in a timely manner. Reporting and Documentation Prepare and submit quarterly narrative and financial progress reports to CE within 10 days after the end of each quarter, using CE's standardized templates. Compile disaggregated monitoring data (by gender, age, and disability type) from the project team on a quarterly basis and submit to CE. Document lessons learned, case studies, and best practices and share them with CE on a regular basis. Prepare child stories and photo documentation in accordance with CE's requirements and data protection guidelines, ensuring informed consent has been obtained. Maintain a complete and organized project filing system (both physical and digital) for all project documents, financial records, and beneficiary data.  Financial Oversight Oversee the management of sub-grant funds in accordance with CE's financial management guidelines and the approved budget. Work closely with the organization’s finance officer to ensure all expenditures are properly documented, supported by original receipts, and recorded in the cash book and ledger. Monitor cash utilization rates and ensure that the 70% utilization condition is met prior to requesting the next disbursement tranche from CE. Ensure that all procurement follows CE's procurement guidelines, with competitive bidding for any purchase above ETB 500,000. Facilitate access to financial records and project documentation during monitoring visits, spot-checks, or audits conducted by CE or external auditors.  Coordination and Stakeholder Engagement Serve as the primary point of contact between the Partner Organization and Cheshire Ethiopia for all project-related matters. Participate actively in Project Steering Committee (PSC) meetings, network learning events, joint monitoring visits, and capacity building activities organized by CE. Coordinate with relevant local government authorities, community structures, health facilities, schools, and other stakeholders to facilitate project implementation. Ensure effective coordination among the project team and foster a collaborative and professional working environment. Safeguarding and Compliance Ensure that all project activities comply with CE's Child Safeguarding Policy, PSEA Policy, Code of Conduct, and Annex 3 (Data Protection and Policy) of the Sub-Grant Agreement. Support the designated Safeguarding Focal Person in implementing safeguarding obligations and reporting any incidents to CE within 24 hours. Ensure that all staff and volunteers complete mandatory safeguarding training before engaging with Right- Holders. Comply with all applicable Ethiopian laws, regulations, and the terms of the Sub-Grant Partnership Agreement.