Human Resource Officer

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Human Resource (HR Officer) for our operations in our Addis Ababa Country Office. Overall purpose of the role DRC is recruiting for a qualified HR Officer who will execute their responsibility as an HR generalist, provide support to the Field office and country office.  The position holder is responsible to efficiently support the program per existing DRC Policies and Procedures.  She/he will handle & facilitate the day-to-day HR admin processes at Addis level and assist the onboarding of employees, update ERP system/Dynamics with HR data (leave management, time sheet, contract of employment extension), addressing the staff concerns. The incumbent will also manage the payroll process, ensuring timely and accurate salary payment and administering employee benefits while also ensuring compliance with legal requirements and maintaining accurate employee records. Your main duties and responsibilities will be: Onboarding. Assist the team in organizing orientation for staff who are hired through Addis and make sure that all have got proper orientation before they start work. Give HR Orientation on the assigned field offices in consultation with Line Manager both on HR Manual and on systems. Make sure that objective is set for the newly hired staff (band H and below), in the first week of their recruitment for their probation period. Follow up with the hiring manager to make sure that all the newly hired staff are evaluated for their probation period one week in advance of the end of their probation period. Work on Systems : Ensure all staff are hired/ terminated in DRC Dynamics, as necessary for Addis Ababa Ensure checklists on Dynamics are completed for all new staff and all User Manuals are filled for HR processes Update checklists, Create Annual Staff Calendars, and create different formats on DRC Dynamics, as required Update checklists, Create Calendar, create different formats as required Hire staff in Dynamics: - assign leave, benefits, compensation, timesheet, financial dimension, create employee as a vendor Update any changes in the staff status (Transfer, promotion, extension, and termination) in DRC ERP System for assigned field offices. Process Payroll as required and requested by the HR and Administration Manager Records and updates salaries and allowances, transfers, promotions completion of probation; termination of service, etc. of staff on personnel files and DRC Dynamics;   Contract Management : Work with Managers to make sure that contracts are extended on time (one month before the expiration of the current contract) and do an extension in DRC Dynamics. Draft contract extension/amendment, position change, acting assignment, transfer, and promotion, for approval with the assigned field offices.   Compensations & benefits Manage, update and process the staff payrolls in close collaboration with the other departments, and ensure onward submission to the finance department Ensure that all relevant deductions are effected on a monthly basis Focal person for staff insurance related Responsible for pension registration Prepare and submit required reports on a monthly basis for auditing purposes Ensure that records of all Human Resources related information is kept and sent on timely basis to relevant parties   Development, people planning, recruitment and well-being   Ensure that the performance appraisal process is conducted, and that there are learning and development opportunities available to the employee Assist in inducting training on Code of Conduct, Confidentiality, Conflict of Interest, etc. as needed Assist in people planning activities (e.g. ensure job descriptions are in place for all roles) Assist or drive recruitment processes as needed Assist or drive people well-being initiatives Other Provide HR input on compiling quarterly HR reports. Maintain proper HR filing for employees. In the absence of the Admin/Receptionist officer, stand-in for all travel arrangements, visa and accommodation for guests. Actively participate in the different task force, if any, as assigned by the HR and Admin Manager. Process staff ID card upon arrival Any other duties as directed by the HR and Admin Manager.