Executive Secretary

Position:  Executive Secretary Company:  PASSION Technologies PLC Location:  Addis Ababa (Ethiopian ICT Park) Employment Type:  Full-Time Application Deadline:  in 10 working days of the announcement date  Reports to:  Chief Executive Officer (CEO) & Deputy CEO About PASSION Technologies PLC: Passion Technologies PLC is a dynamic, technology-driven enterprise at the forefront of Ethiopia's digital transformation. Originally established in 2006 and now headquartered at the Ethiopian ICT Park in Addis Ababa, the company has evolved from a trading firm into a multifaceted technology leader with a strong operational base in the Tigray Region. We operate across three core areas: telecommunications infrastructure deployment (tower installation, OSP fiber optic cabling), authorized distribution for Safaricom Ethiopia (including M-PESA float management and product distribution), and emerging commercial ventures (EV charger installations, specialized civil works). As an active implementer for major industry players such as Safaricom, Huawei, and ACE Technology, the company is currently in a rapid growth phase, managing complex projects across multiple locations. To support our executive leadership in this fast-paced environment, we are seeking a highly organized, discreet, and proactive Executive Secretary to provide high-level administrative and coordination support to the CEO and Deputy CEO. Position Overview: The Executive Secretary will serve as the primary point of contact for internal and external stakeholders interfacing with the Office of the CEO. This role requires exceptional organizational skills, absolute confidentiality, and the ability to manage complex schedules, communications, and documentation in a project-driven, multi-location company (Addis Ababa, Tigray, and other project areas). Key Responsibilities: Executive & Administrative Support: Manage and maintain the CEO and Deputy CEO's complex calendars, including scheduling internal meetings, external client engagements (Safaricom, Huawei, ACE Technology), and project site visits. Screen, prioritize, and respond to incoming calls, emails, and correspondence on behalf of the executive leadership. Prepare, proofread, and format high-level documents, including meeting agendas, presentations, reports, and confidential correspondence. Coordinate travel arrangements (domestic and regional), including flight bookings, accommodation, vehicle logistics, and itineraries. Process expense reports, purchase requisitions, and other administrative documents related to the executive office. Meeting & Governance Coordination: Organize and coordinate executive meetings, including sending invitations, preparing materials, recording minutes, and tracking action items. Support the coordination of departmental meetings between the CEO and representatives from Engineering, Finance, HR, EHS, and Operations. Ensure timely distribution of reports, memos, and other governance documents to the executive team and relevant department heads. Document & Information Management: Maintain a secure and organized filing system (physical and digital) for sensitive company documents, including contracts with Safaricom, Huawei, and ACE Technology, purchase orders, and project documentation. Assist in tracking key deliverables and follow up on action items assigned to various departments. Handle confidential information with the utmost discretion, including employee data, financial information, and strategic plans. Stakeholder & Office Management: Serve as the first point of contact for visitors to the executive office, ensuring professional and courteous reception. Liaise between the CEO's office and department heads (Finance, HR, Engineering, Procurement, Sales) to facilitate smooth information flow. Coordinate with the HR and Administration teams on company events, board meetings, and executive-level communications. Manage office supplies and equipment for the executive suite as needed.