Bid Specialist (ICT Infrastructure)

Duration of Employment: Indefinite  Salary: Per Company Scale  Reports to: Head of Tender Unit  Direct Working Link With : Head of Tender Unit and Managing Director  About Organization  Lennox Trading is a diversified, multi-sector trading and service company established as a reliable one-stop solution provider. The organization specializes in the supply, distribution, export, installation, and after-sales services across various strategic industries, adhering to international quality standards. The company participates in bids/tenders to provide governmental and non-governmental organizations with various equipment such as industrial machineries, ICT infrastructure products, construction machineries, electromechanical machineries and office technology products.  We are looking for a highly analytical, detail-oriented, and technically competent Bid Specialist (ICT Infrastructure) to prepare competitive and compliant bids for large-scale ICT infrastructure and office technology projects. The ideal candidate must have strong technical understanding of enterprise ICT systems and the ability to translate specifications into accurate and competitive proposals. Position Summary The Bid Specialist (ICT Infrastructure) is responsible for preparing and submitting technical and financial proposals related to enterprise ICT infrastructure including servers, networking equipment, data center components, and related systems. The role also covers preparation of bids for office ICT supplies such as printers, desktops, laptops, and accessories. The specialist ensures that all ICT-related submissions are technically compliant, financially competitive, and aligned with client requirements. The position works under the supervision of the Head of Tender Unit and plays a critical role in strengthening Lennox Trading’s ICT bid success rate. The bid specialist will also support other bid specialists for submission of various bids.  Key Responsibilities  Review tender documents and identify ICT infrastructure requirements Conduct detailed technical compliance analysis against specifications. Review tender documents and identify ICT infrastructure requirements. Analyze specifications for servers, storage systems, networking devices, structured cabling, racks, UPS systems, and data center components. Evaluate office ICT equipment requirements including desktops, laptops, printers, and accessories. Conduct detailed technical compliance checks against tender specifications. Identify technical risks and propose compliant alternatives where necessary. Prepare bid/no-bid technical evaluation notes for the Head of Tender Unit. Identify risks and gaps in technical requirements and propose solutions. Source authorized manufacturers and distributors for ICT infrastructure and office equipment (in coordination with Head of tender unit). Request and evaluate datasheets, certifications, authorization letters, and warranty documentation. Ensure OEM (original equipment manufacturer) compliance requirements are met (where applicable). Maintain strong relationships with ICT vendors and technology partners. Prepare detailed cost breakdowns including equipment pricing, licensing, support, warranty, and logistics. Coordinate with Finance for margin calculation and price validation. Support development of competitive pricing strategies for ICT projects. Prepare detailed technical proposals including compliance sheets and comparison matrices. Draft solution descriptions for ICT infrastructure setups. Compile required documentation such as manufacturer authorizations and certifications. Ensure administrative, technical, and financial documents are complete before submission. Support the Head of Tender Unit during final review and submission Maintain organized digital records of ICT supplier quotations and bid documents. Update ICT tender tracking dashboards. Contribute to monthly performance reports (submitted, won, lost, pipeline). Document lessons learned from unsuccessful bids for future improvement.  Support technical clarification during contract negotiation. Post Bid Award  Assist Fulfilment Unit during implementation with technical documentation if required. Provide specification guidance during project execution. Support bid preparation for ICT infrastructure and other various bids.  Performance Indicators Timely and technically compliant ICT bid submissions Accuracy of technical specifications and compliance sheets Competitive and accurate pricing preparation Reduced post-submission technical clarifications Increased ICT bid win rate Organized vendor and documentation database Smooth technical handover to Fulfilment Unit