Finance & Administration Officer

Finance & Administration Officer Reporting To: Executive Director (ED) Location: Addis Ababa, Ethiopia Employment Type: Full-Time Start Date: Mar 16, 2026 I. Organization Overview Background Our organization strives to provide accessible, affordable, and quality maternal and child healthcare services in Ethiopia, addressing high maternal and neonatal mortality rates. We empower mothers, support newborns, and invest in the future generation through strategic programs. Vision A future where every mother experiences safe childbirth, every newborn thrives, and every child has the opportunity to grow and develop to their fullest potential in Ethiopia. Mission To empower communities for healthier futures by enhancing maternal and child healthcare, promoting integrated Early Childhood Development (ECD), and supporting economically disadvantaged mothers. II. Role Summary The Finance & Administration Officer is a critical role responsible for ensuring the organization's financial health, operational efficiency, and strict regulatory compliance. This officer will oversee and execute accounting, budgeting, grant reporting, human resources, procurement, and general administrative functions essential to supporting the organization's mission in Ethiopia. This role requires a meticulous professional with foundational knowledge of local financial regulations and nonprofit accounting standards (IFRS/IPSAS). While hands-on experience managing financial processes for donor-funded projects is highly preferred, we strongly encourage quick, proactive learners who are committed to rapidly acquiring this specific expertise. III. Key Responsibilities A. Financial Management and Reporting Accounting & Oversight Manage all day-to-day accounting functions, including general ledger, accounts payable/receivable, payroll, and fixed asset management, ensuring compliance with the necessary financial reporting standards for Ethiopian charities and societies, including IPSAS, IFRS, or IFRS for SMEs, and tax reporting standards of MoR, as applicable. Budgeting Support the annual budgeting process, working with the Executive Director and program leads to forecast expenses and revenue for Capacity Building, ECD, and Economic Empowerment initiatives. Financial Reporting Prepare accurate and timely monthly, quarterly, and annual financial statements with help from an outsourced accountant for the Executive Director and the Board. Produce detailed financial reports tailored to donor requirements for grants and restricted funds. Cash Flow Management Monitor cash flow projections and balances to ensure liquidity and optimal utilization of resources. Audit Management Assist the Executive Director in coordinating and managing annual external audits, ensuring all documentation and processes are prepared and compliant. B. Administration, Operations, and HR Human Resources Assist in overseeing core HR functions, including contract management, maintenance of personnel records, coordination of recruitment, and processing of monthly payroll and associated tax deductions. Procurement and Logistics Execute transparent procurement policies for all goods and services, including facility equipment and program supplies. Manage contracts and relationships with key vendors under the supervision of the Executive Director. Office & Facility Management Ensure the efficient operation of the office infrastructure in Addis Ababa, including IT systems, physical security, and maintenance. Provide administrative support for field operations related to health facility capacity building. Logistical Support Coordinate logistical and administrative support for all events, training sessions, and community outreach efforts, especially children's health awareness creation events and maternal training programs. C. Compliance and Risk Management Statutory Compliance Ensure strict adherence to Ethiopian labor laws and all relevant local laws governing non-profits, including requirements for registration, transparency, and audits, as well as national tax requirements. Donor Compliance Maintain detailed records and processes to ensure compliance with financial terms and reporting requirements of all organizational grants and agreements. Risk Mitigation Support the Executive Director in identifying and mitigating financial and operational risks across the organization, developing internal controls to safeguard assets and prevent fraud.