Call for a Biomedical Engineering Consultancy Service

Framework Agreement for individual expert services

• Adwa and Abala Hospital rehabilitation Project Expertise France Mission description General objective  To engage a highly experienced and qualified Biomedical Engineer as an individual consultant to provide comprehensive technical support throughout all phases of the project. The consultant will ensure that biomedical equipment planning, specification, procurement, installation, testing, commissioning, and handover are conducted in accordance with national standards and international best practices. The Biomedical Engineer will also provide technical guidance during design review, support quality assurance and compliance verification, supervise equipment installation and calibration, and build the capacity of relevant staff on proper operation and maintenance procedures. This will ensure functionality, safety, sustainability, and optimal performance of all biomedical systems delivered under the project. Specific Objectives  Provide technical support to EF and the hospital technical teams and management in systematically identifying, analysing, and defining medical equipment needs, ensuring alignment with service delivery requirements, facility capacity, national standards, and long-term operational sustainability; Develop comprehensive technical specifications in full alignment with the standards and guidelines of the Ethiopia Ministry of Health (MoH); conduct a detailed market assessment to identify available suppliers and current pricing trends; and establish realistic unit costs for the assessed and approved lists of medical equipment for Adwa and Abala Hospitals, ensuring cost-effectiveness, quality compliance, and value for money;  Assist EF’s procurement team in tender document development and evaluations of bid documents; Provide technical support in delivering structured capacity-building training, including the provision of essential tools and supplies, to biomedical engineers and technicians at both hospitals during the installation, testing, and commissioning of the equipment, ensuring they acquire the necessary skills for proper operation, preventive maintenance, and troubleshooting; Conduct systematic sampling inspections both prior to dispatch and upon delivery of the items to verify compliance with the approved technical specifications, quality standards, and contractual requirements, ensuring that all equipment meets the expected performance and safety criteria; Provide actionable recommendations for project efficiency, cost-effectiveness, and sustainability;     Methodology and Tasks Review relevant project design documentation, including health facility assessments, infrastructure plans, national and international standards so as to provide feasible guidance to EF team; Participate in healthcare facilities design appraisal meetings with the EF team, hospital management, Ministry of Health, and other stakeholders to clarify expectations, define scope, and establish work plans. Conduct detailed assessments of existing medical equipment and projected service demand of the hospital across three phases early, mid, and final stages of the rehabilitation work to systematically identify gaps and emerging needs, and prepare a prioritized list of required medical devices accordingly, ensuring alignment with implementation timelines and operational readiness; Develop detailed technical specifications, market analysis, and unit price estimates for the procurement of medical equipment, ensuring compliance with MoH and international standards; Support EF and the procurement team during the tendering process by providing technical evaluation, verifying vendor credentials, and assisting in the selection of suppliers. Provide expert input during the preliminary and detailed design phases to ensure proper integration of medical equipment into hospital infrastructure, including electrical, mechanical, ICT, and space considerations. Supervise the installation, testing, and commissioning of medical equipment, conducting quality assurance to verify compliance with specifications and safety standards. Deliver capacity building training sessions for hospital biomedical engineers and technicians on equipment operation, maintenance, and management. Hold regular meetings with EF, hospital staff, and stakeholders to track progress, address challenges, and adapt activities as needed. Prepare and submit detailed progress reports, technical assessment reports, validation documents, and final completion reports in accordance with EF guidelines. Undertake any additional tasks related to the core scope of work as assigned by EF to ensure the successful completion of the project, within the context of the project’s objectives. Work in close coordination and synergy with the engineering consultant throughout all phases of the project, and review technical designs to ensure adequate power capacity, proper utility provisions, and appropriate equipment placement in terms of safety, functionality, workflow efficiency, and service delivery requirements;   Table 1. Expected deliverables and fees   Project Phase Work Assignment Overview  Deliverables          Early phase of the project                    Emergency Medical Equipment needs assessment for Adwa and Abala hospitals: Rapid evaluation of existing medical equipment; Identification of urgent equipment needs; Safety and functional observations and testing; Documentation of Findings and Prioritization; Guidance for emergency medical equipment Procurement;   Field mission assessment and findings report; ToRs with technical specification, market analysis and unit prices of prioritized medical equipment; Validation reports from MoH for the prioritized medical items;  Report on the technical supports provided to procurement team in vendor/s selection, and evaluations; Reports of sample and installation inspection the procured medical equipment           Preliminary and technical design Phase    Advise the engineering consultant during Preliminary Design Studies (PDS) for the firm to consider the alignment and suitability of room layouts for the installation and proper functioning of the required medical equipment in Adwa and Abala hospitals. For instance; Provide technical input on medical equipment based infrastructure requirements such as:  Electrical needs Mechanical/HVAC needs Plumbing and drainage needs ICT/Communication requirements Review the alignment and layouts of room appropriateness for the designated services; Ensure safety and compliance for each facilities; Validating structural requirements for each medical equipment; Provide technical advice on functional zoning and workflow planning in the healthcare facilities; Input on Storage and Maintenance Spaces; Review and comment final design drawings; Provide technical advice to align rehabilitation design with future needs;   Report on the findings and recommendations provided to Engineering Consultant and EF; Training reports on digitalization of healthcare services and medical equipment management; Participation report in consultant inception report debriefing sessions;                     Execution phase of the Project   MID-PHASE Medical Equipment Procurement: need assessment and procurement;   Market research & technology Review; Preparation of tender/procurement documents; Technical evaluation of bids verification of manufacturer credentials; Site readiness assessment; Inspection, testing & acceptance; Supervision of installation & commissioning; Training & capacity building; Documentation & asset management; Warranty, Service, and After-Sales Follow-Up   Report on the major medical equipment needs assessment and prioritized lists for Adwa and Abala hospitals; Report on the available models, manufacturers, and technological options in the medical equipment market; Comparison reports on the performance, compatibility, and warranty conditions these items; Submission of complete ToRs of medical equipment lists with comprehensive technical specification and unit prices for Adwa and Abala hospitals; Validation report from the Ministry of Health (MoH) for the complete medical equipment lists for Adwa and Abala hospitals. Presentation report on the validation of the complete medical equipment lists for Adwa and Abala hospitals submitted to the EF team and Engineering consultant; ToRs including technical specifications, market analysis, and unit pricing for the assessed major medical equipment required for Adwa and Abala hospitals; Report on the assessment conducted and the extent to which the designs by the Master of Works and the rehabilitation works incorporated the biomedical engineer’s inputs; Reports on   the technical supports provided to procurement team in the selection and evaluation of international or local vendors. Inspection and installation report for the supplied samples and installed equipment. Capacity building training reports on the installation and utilization of supplied medical equipment                        End phase of the project Conduct functional and performance testing of all rehabilitated and newly installed medical devices (e.g., X-ray machines, ventilators, infusion pumps). Ensure that all equipment meets the manufacturer specifications, regulatory standards, and clinical requirements. Document test results and commissioning reports. Perform calibration of medical equipment to ensure accuracy (e.g., diagnostic and monitoring devices).   Implement quality assurance procedures for critical devices to maintain reliability and patient safety.   Recommend adjustments or repairs if equipment is not functioning within acceptable limits. Conduct training sessions for healthcare staff on proper use, handling, and basic troubleshooting of equipment. Prepare user manuals, SOPs, and maintenance documentation for handover to hospital technicians or biomedical staff. Ensure safe operation procedures are understood and implemented.   Detailed functional testing reports for each piece of equipment. Performance verification results, showing that devices meet manufacturer specifications and clinical standards. Certificates or records confirming that diagnostic and monitoring equipment (e.g., blood pressure monitors, lab analyzers, imaging machines) have been properly calibrated. Training reports, attendance sheets and records of training sessions conducted. Guidelines for safe operation and basic troubleshooting   Total Estimated Cost     Mode of payment  Payments will be made upon successful completion of each project phase and submission of corresponding deliverables, verified and approved by EF as per the above table. Duration of the assignment: The assignment is expected to cover a maximum of 150 working days, to be carried out between the contract signature date and 31 December 2027.