Accounts Officer (AO)

Base Office : Any Branch of SAJIDA Microfinance Limited Reports To: Accounts Manager Employment Type : Full-time Job Summary: Carrying out all financial transactions of the branch in accordance with policies, managing funds, maintaining cash on hand and bank balance within prescribed levels, making entries in software, and maintaining related documents and registers. Job Responsibilities: Key Area  and Activity a) Daily Job Description Based on the information received from the Branch Manager and Co-Ordinator, prepare the daily demand letter, issue funds demands, and send any additional amounts to the head office. Recording the daily collection of the group according to the mobile app into the cash register, accepting money appropriately, obtaining the signature of the concerned officer, and verifying the member's signature on the daily cash register when receiving the money from the members. Verifying all bills for approval, ensuring timely payment, and making sure they are entered into the software. Ensure the disbursement of loans to genuine borrowers in the presence of the concerned program supervisor during the loan disbursement process. Ensuring reconciliation of the daily cash register totals with the cash-bank book at the end of the day. After collecting daily funds (loans, savings, and others) and settling all the debts and other expenses of the day, depositing the extra money in the bank with the help of the branch manager, withdrawing it if necessary, and sending it to the head office if there is extra money in the bank. Properly storing all bank-related documents, like bank cheques book, cheque register, cheque muri book, deposit receipt, etc. Preserved the cancelled cheque with the muri book by writing “Cancel”. In case of issuing a cheque in the name of an individual or organization ensuring the signature, name, and date of the person or a representative of the concerned person or organization on the reverse side of the cheque Counter Foil book. Checking and maintaining all bill vouchers, loan applications, contracts, and daily used registers. Purchasing office supplies with the purchase committee following the purchase policy, and keeping stock updated properly. Preserving all paid bills with "Paid" seal, signature, and date. g to verify the loan application and contract after checking the previous loan and savings balance in the software and passbook. Marking and writing SAJIDA Foundation on the loan security cheque, ensuring the signature of the account holder, and making an entry in the register. In case of deposit refund/adjustment, the deposit refund/adjustment is subject to the approval of the member in the master roll, the concerned field officer, and the concerned supervisor. Ensuring admission through the necessary data entry of the software, subject to approval of the member's personal information. Ensuring the use of applicable revenue stamps and proper deduction of VAT/tax as per government regulation, and deposit