Administrative Assistant (Programs)

Job Requirements: University degree in Business Administration, Secretarial Studies, or related area of study. •    At least 3 years relevant work experiences, with administrative tasks. •    Work experience in administrative support of a development program/project is an advantage. •    Demonstrates ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired. •    Previous experience working with an international NGO in a cross-cultural setting, in administration sector. •    Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook. Draft and follow up on office purchases and payment requests for PROTECT SRHR sector. •    Manage program/office supplies through receiving and making release orders. •    Support the Managers within the sectors to review PR tracking sheets shared by supply chain on weekly basis. •    Participate in the development of quarterly procurement plan for the sector. •    Act as a liaison between program, supply chain, finance and HR office on program requirements •    Organize a filing system for important and confidential documents. •    Maintain a program calendar and schedule appointments •    Book and/or schedule meeting/training venues for PROTECT SRHR activities as required. •    Liaise with Managers within the sector to schedule in-house and external events. •    Work with the Managers to ensure staff submit their timesheets to HR in time. •    Ensure staff relevant information is shared with HR/Admin on a regular basis. •    Communicate any staff welfare concerns to the HR/Admin officer on a regular basis. •    Proactively share documentation gaps with M&E team and the program team for action and collective intervention •    Participate and represent PROTECT SRHR in coordination meetings as requested.