Legal Advisor & Company Secretary

Key Responsibilities 1. Corporate Governance & Board Secretariat Ensure compliance with the Uganda Registration Services Bureau requirements. Organize and coordinate Board meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs). Prepare Board packs, resolutions, and minutes. Maintain statutory books, including registers of members, directors, and secretaries. Advise directors on their legal and fiduciary duties under the Companies Act (Uganda). Advise the Board on corporate governance best practices and regulatory developments affecting the organization. Act as a link between the Board and management. Ensure Board resolutions are implemented. Provide secretarial and administrative support to senior management. Maintain confidentiality of sensitive company information. 2. Regulatory Compliance & Licensing Ensure compliance with: Bank of Uganda regulations (for forex bureaus and microfinance institutions) Uganda Microfinance Regulatory Authority guidelines Uganda Tourism Board licensing requirements File annual returns and statutory documents with URSB. Liaise with regulators and ensure timely renewals of licenses. Monitor regulatory changes and advise management accordingly. Coordinate preparation and submission of regulatory and compliance reports to relevant authorities. Handle: Company incorporation and changes via URSB Renewal of forex bureau licenses Microfinance licensing (UMRA/BoU, depending on tier) Tourism operator licensing (UTB) Ensure all statutory filings are submitted within deadlines. 3. Legal Advisory & Contract Management Draft and review contracts, including: Loan agreements (microfinance) Forex transaction agreements Travel and tour service contracts Provide legal guidance on partnerships, joint ventures, and business expansion. Manage disputes, legal claims, and litigation matters. Ensure proper documentation and legal compliance across all departments. Establish and maintain a central contract management and review system. 4. Risk Management & AML/KYC Compliance. Develop and implement compliance policies and procedures. Ensure compliance with AML/CFT laws under the guidance of the Financial Intelligence Authority. Oversee KYC (Know Your Customer) processes for forex and microfinance operations. Conduct internal compliance checks and risk assessments. Ensure compliance with data protection and regulations relating to customer information and financial data. 5. Corporate Affairs & Administration Custodian of the company seal and official documents. Maintain proper filing systems (physical and electronic). Support audits (internal and external). Assist in corporate restructuring, mergers, or acquisitions if required. Develop, review, and update corporate policies, governance frameworks, and legal