Temporary - Team Assistant

Selection Criteria • A Bachelor degree. • A minimum of five years of professional experience in administrative support, office management, or a related field, preferably in an international or multicultural environment. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools, with the ability to quickly learn new systems and technologies and leveraging AI tools. • Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple assignments, and meet deadlines in a fast-paced environment. • Provide high-quality administrative support to the team, including scheduling and coordinating meetings, managing calendars, and organizing travel arrangements in compliance with IFC policies. • Prepare, edit, and format documents, presentations, and correspondence, ensuring accuracy, consistency, and adherence to IFC standards, using artificial intelligence (AI) tools as appropriate. • Maintain and update team records, databases, and filing systems, ensuring data integrity and accessibility for reporting and operational needs. • Act as the first point of contact for internal and external inquiries, demonstrating professionalism and ensuring timely and accurate responses. • Support the preparation and coordination of events, workshops, and conferences, including logistics, materials, and participant communication. • Monitor and manage office supplies and resources, ensuring availability and cost-effectiveness while adhering to procurement guidelines. • Assist in processing expense reports, invoices, and other financial transactions, ensuring compliance with IFC financial procedures and timelines.