Grants Management Coordinator

About you To be successful in this role, you are expected to have at least 4 years of grants management experience with an international NGO, with at least 2 years in a coordination role. Moreover, we also expect the following. Required minimum of a Bachelor’s degree in Development Studies, Quantitative Economics, Business Statistics,  Management, or other relevant fields. A Master’s degree in a relevant field is an added advantageA Knowledge of donor rules, regulations, and procedures of donors, including but not limited to US and European donors, EU funding mechanisms, UN agencies, and foundations. Proven experience in successfully submitting reporting packages. Proven experience in capacity building and training of national staff and partners. Full professional proficiency in English with the capacity to produce well-written products for formal reporting and communication. Grants management and compliance Develop and maintain up-to-date and in-depth knowledge of donors, government policies and DRC policies, assess and build the country office’s capacities to comply with donors’ and DRC's grant management guidelines. Update, streamline, and disseminate grants management tools and resources, and ensure country office compliance with grants management system (GMS) on Dynamics and trackers. Along with Project Managers, ensure all the grants’ related information is well organized, updated and follows a clear filing structure on SharePoint. Actively participate in monthly Project Management Meetings of on-going projects and disseminate grants management resources and updates to the team. Project Cycle Management Support the country office in preparing, facilitating, and following up on grant kickoff, review, and closing meetings , as well as in drafting, finalizing, and sharing a minimum set of documents required for grant meetings. Support in ensuring that project teams meet standards for project cycle management, including supporting with training and capacity support to programme teams to ensure the successful implementation of all activities Keep the Programme Development and Quality Manager informed of any projected inability to meet contractual obligations, report submission, and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions. Reporting Lead donor reporting processes by coordinating, compiling inputs from the programme and MEAL team, providing quality review and feedback to ensure the development of high-quality narrative and results reports, and timely submissions. Keep a regular update of DRC’s reporting timelines as per the grants tracker and share with teams. Support the Programme Quality Assurance unit in conceptualizing and facilitating the implementation of programme quality tools developed, including reporting schedules. Partnership management: Facilitate partner assessment process and draft, finalise, and share a minimum set of documents for successful partnership mana